OE Desktop App. Meetings Overview

Description: The OE Desktop App offers users a platform to organize video meetings.

When you access the Meetings feature of the OE Desktop App, you will encounter an interface that resembles the following screenshot.

The Meetings feature interface can be divided into three main sections:

• Top horizontal panel (blue rectangle): it includes five functional elements: 

• Search Bar: you can use the Search Bar to locate a desired meeting or a meeting room. The “Show only recorded meetings” toggle allows you to display only meetings that have recordings.

• Schedule a meeting: use this option to schedule a new meeting for a future date. After selecting it, a new window will open where you can configure the basic parameters of the meeting. 
  • Name: enter a custom name for the meeting.
  • Date: select the date on which the meeting will take place.
  • Start Time: set the start time of the scheduled meeting.
  • Duration: configure how long the meeting will last.
  • Time Zone: select a specific time zone for the meeting. The system will automatically adjust the time for participants who are detected to be in different time zones.
  • Location: here, you can choose where to host the meeting.
    • Use an existing room: if you select this option, a field will appear allowing you to choose one of the available meeting rooms from a drop-down list.
    • Generate one-time link: if you select this option, the system will generate a unique meeting link that can be used to access the meeting.

Click the “Continue to calendar” button to schedule the meeting and create it in the calendar linked to your OE account.

• Create a room: use this option to create a new meeting room. After selecting it, a new window will open where you can configure the basic parameters of the meeting room. 

• Name: enter a custom name for the meeting room.
• Protect with password: enable this option to require a password for getting access to the meeting room.
• Allow attendees to join before host: enable this option to let participants enter the meeting room before the host arrives. 

• Meet button: this button is used to manage meetings. When you click it, a drop-down list of options appears.

• Join meeting: select this option to join a meeting. A pop-up window will appear where you can enter the meeting ID and tap the “Join” button to join the meeting.

• Start meeting: select this option if you want to create a new meeting where you are the host. After selecting it, a new window will open where you can configure the basic parameters of the meeting.

• Meeting ID: a preset value automatically generated by the system. It cannot be modified.
• Display Name: use this field to enter a custom name for the meeting that will be shown after you join.
• Enable microphone: select this checkbox if you want your microphone to be automatically enabled when you join the meeting.
• Enable video: select this checkbox if you want your smartphone camera to be turned on automatically when you join the meeting.
• Start Meeting: click this button to start the meeting.

• Start in personal room: use this option to start a new meeting in your personal meeting room. After selecting it, a new window will open where you can configure the basic meeting parameters for the session in your room. These parameters are the same as those described above and are therefore not repeated here.

• Help: clicking this button will open the Help pop-up window. 

It contains a collection of useful articles covering the main features of the OE Desktop app and can be used as a knowledge base to learn more about the application.

• List of meetings (red rectangle): this section contains three tabs, which organize all past and upcoming meetings as well as meeting rooms into separate categories. This structure allows users to easily navigate between different types of meetings and quickly find the information you need.

• Scheduled: in this tab, you can find a list of upcoming meetings scheduled for different times. The meetings are displayed in chronological order based on when they will take place, with those occurring sooner appearing higher in the list. 

At the bottom of the list of scheduled upcoming meetings in this tab, there is a small panel showing the connection to a calendar. Click the three-dot button to disconnect from the connected Google account. If no calendar is connected, click the “Connect” button in this section. You will be redirected to your browser, where you can follow a setup wizard to establish a connection with the third-party calendar.

• Recent: in this tab, you can find a history of meetings you have participated in, both as regular meetings and meetings held in meeting rooms. 

• Rooms: in this tab, you can find a list of meeting rooms you have access to. 

• Meeting Details: when you select any meeting or a meeting room from the list, its dedicated page will appear in this section, where you can view the meeting details and access a set of action buttons.

• Action Buttons: there are five action buttons, which vary slightly depending on whether a meeting or a meeting room is selected. 

• Join: click this button to enter the meeting or a meeting room.

• Edit / Room Setting: select this option to modify the parameters of a meeting or meeting room. When you click this button, a pop-up window opens.

• For meetings, the pop-up contains the same fields used when scheduling a new meeting, as described in the relevant section of this user guide.

• For meeting rooms, it includes the same fields used when creating a new meeting room, as described in the corresponding section above.

• Add to Calendar: select this option to add a standalone meeting or a meeting within a meeting room to your calendar. A pop-up window will open with the same fields used when scheduling a meeting, as described in the relevant section of this user guide.

• Show Invite: when you select this option, a pop-up window will appear displaying the invitation details of the meeting that takes place in the selected meeting room. 

This includes the meeting name, a link to join the meeting from your computer, several phone numbers for dialing in from a mobile device, and the meeting ID. It also provides a “Share Invite” button, which allows you to send the invitation link directly through one of the apps on your smartphone.

• Delete: select this option to permanently delete the meeting or the meeting room.

• Details Section: the Recent and Rooms tabs include additional sub-tabs that provide more detailed information about the meeting or meeting room.

• Info tab: in this sub-tab, you can find general information about the meeting or the meeting room, such as the host, whether participants are allowed to join before the host, the meeting link, the dial-in numbers, and the password (if it was set up).

• Recordings tab: in this sub-tab, you can find a list of recorded meetings.

You can listen to the recordings, download them, or delete them directly from this section.

• Attendance Log tab: in this sub-tab, you can find a list of participants who joined the meeting.

Covering the Meetings feature user interface in detail is beyond the scope of this article. To learn more about this topic, refer to the dedicated article available via this link.